MaintenanceMgr.ai
AI Workforce for Fleets, Dealers & Service Shops

An AI Workforce that answers, schedules, and follows up — so your team isn't stuck doing it manually.

MaintenanceMgr.ai handles service calls, work-order intake, scheduling, and follow-up for trucking and logistics operations, truck dealers, service providers, and fleet owners — inside the tools you already use.

No long-term contract required.

CMMS software company? Partner with us

MaintenanceMgr.ai badge: a red and gold semi truck with a gold AI driver above the MaintenanceMgr.ai name

What the AI Workforce actually does

Built for the pace of trucking and fleet service — where a missed call is a missed job and a late follow-up is a lost customer.

Every call and message answered

Service requests, dispatch calls, and parts inquiries get a response immediately — day or night — instead of going to voicemail.

Scheduling that fills the bay

Work orders, PM intervals, and service appointments get booked directly into your CMMS or shop calendar without back-and-forth.

Built around your CMMS

We connect to the maintenance and dispatch systems you already run, rather than asking your team to adopt another platform.

Fleet-aware intake

Unit numbers, VINs, and fault codes get captured correctly the first time, so technicians start with the right information.

Follow-up that doesn't drop

Quotes, approvals, and status updates get followed up automatically, so jobs don't stall waiting on a callback.

A clear handoff to your team

Anything that needs a human judgment call is flagged and routed to the right person — the AI Workforce never pretends to replace your team.

How we get it running

A short, direct rollout — built to fit around a working shop, not interrupt it.

01

Review

We review how intake, scheduling, and follow-up currently move through your shop or dispatch desk, and where calls and messages fall through.

02

Connect

We wire the AI Workforce into your CMMS, phone lines, and messaging channels — no rip-and-replace, no new system for your team to learn.

03

Launch

The AI Workforce starts handling intake and scheduling live, with every conversation visible to your team and easy to review.

04

Refine

We tune routing, scripts, and escalation rules against real call and job data, so it gets sharper the longer it runs.

Our story

Built by a diesel mechanic who's been on the other end of the dispatch call.

Our founder spent twenty years as a garbage truck mechanic. Refuse trucks run the same routes every day, and when one goes down, it can't sit in the shop waiting on a callback.

That job teaches you what a missed call really costs: a truck down on route, a driver waiting for an answer, a work order that never made it into the system, a part nobody ordered because the message got lost.

That's the problem the AI Workforce is built to fix.

  • Asks what a tech would ask

    Unit number, fault, location, and whether the truck can still move — captured the first time.

  • Knows when to hand off

    Anything that needs a person's judgment goes to a person, with the details already written down.

  • Built for shops, not call centers

    It fits how a maintenance operation actually runs, not how a generic chatbot thinks it should.

Who this is built for

We'd rather tell you plainly whether it's a fit than make a pitch out of it.

Good fit

  • You run a fleet, a truck dealership, or a service shop that's fielding more calls and work orders than your team can keep up with.
  • You already use a CMMS, dispatch system, or shop management platform you want the AI Workforce to work inside of.
  • You want intake, scheduling, and follow-up handled the same way every time — with a clear handoff to your team when it matters.

Not a fit yet

  • You want a fully autonomous system with no human oversight on dispatch or safety-critical decisions.
  • You don't have a CMMS yet. (A standalone version is in development — see below.)
  • You need it live this week. A proper rollout starts with a short review and setup period.

What we commit to in writing

  • A written scope before any build begins, so you know exactly what's being connected and automated.
  • Every AI-handled conversation stays visible and reviewable by your team.
  • Straight answers about what the AI Workforce can and can't do for your operation.

Frequently asked questions

Straight answers about how the AI Workforce fits into a shop or fleet operation.

Coming soon

Don't have a CMMS? A standalone MaintenanceMgr.ai app is under development.

Want to hear when it's ready? Tick the box in the form below and we'll let you know.

Get notified

Find out how many calls your shop is missing.

Request a Free Missed-Call Check. We'll look at how calls, work-order intake, and follow-up move through your operation today, then tell you plainly where the AI Workforce can help — and where it can't.

  • Free, no-obligation review
  • Written scope before anything is built
  • Month-to-month, no long-term lock-in